Infrastructure for Event Media

                                                              Infrastructure for Event Media

“From Setup to Spotlight — Media Infrastructure That Performs.”

Here’s a general breakdown to get us started:

Infrastructure for Event Media

Whether it’s a conference, festival, concert, or sports event, having a solid media infrastructure ensures smooth coverage, promotion, and documentation. Here’s what that typically includes:

1. Audio-Visual (AV) Equipment

• Cameras (for recording and/or live broadcasting)
  
  

• Microphones & Mixers
  
  

• Speakers & PA Systems
  
  

• Projectors/Screens or LED Walls
  
  

• Lighting Equipment
  
  

2. Live Streaming & Broadcasting

• Streaming Encoders (hardware/software)
  
  

• Switchers for multi-camera feeds
  
  

• Internet Connectivity (dedicated line, satellite, or bonded cellular)
  
  

• Streaming Platform Setup (YouTube, Vimeo, Twitch, custom)
  
  

3. Media Control Center

• Designated space (backstage or control booth) for managing feeds, comms, and tech
  
  

• Power backup (UPS or generator)
  
  

• Cooling and ventilation for equipment
  
  

4. Press & Media Zones

• Press registration/check-in
  
  

• Dedicated press area or media pit
  
  

• Interview backdrops / press walls
  
  

• Media kits / PR materials
  
  

5. Content Capture & Post Production

• On-site editors for social clips or highlights
  
  

• File storage & backups (NAS, cloud, SSDs)
  
  

• Photographers & videographers for real-time content
  
  

6. Communications & Coordination

• Walkie-talkies / Intercom systems
  
  

• Scheduling & run-of-show documentation
  
  

• Media team coordination via tools like Slack, Trello, etc.
  
  

7. Branding & Signage

• Lower thirds / overlays for live video
  
  

• Branded backgrounds or LED displays
  
  

• Sponsor logo integration in streams